17/05/2023

OUTWOOD PARISH COUNCIL

C/O 2 Dirty Lane, Ashurst Wood, West Sussex RH19 3RY

Tel:  01342 629165 ~ Email: parish.clerk@outwood.org

MINUTES OF THE MEETING OF THE ANNUAL MEETING OF OUTWOOD PARISH COUNCIL HELD ON 17^th  MAY AT 7.30PM IN THE CHURCH ROOM WASP GREEN LANE, OUTWOOD.

PRESENT:                             Cllrs. Howard (Chair), Baldock, de Wiggondene-Sheppard, Devlin and Malley

IN ATTTENDANCE:           The Clerk, and District Cllrs. S Farr and R Smith

There were no members of the public present.

05/0641                TO ELECT CHAIR FOR THE COMING YEAR AND SIGN DECLARATION OF ACCEPTANCE OF OFFICE

Cllr. De Wiggondene-Shepard Proposed Cllr. Howard as Chair for the ensuing year.  This was seconded by Cllr. Malley, and unanimously                                                                                             RESOLVED

05/0642                MINUTES OF THE PREVIOUS MEETING 

To resolve to approve the minutes of the meeting of 4^th May at the next ordinary meeting of the council.  This was proposed by Cllr. Malley and seconded by Cllr. Baldock, and                         RESOLVED

05/0643                DECLARATIONS OF INTEREST

There were none declared for this meeting.  Members to complete Declaration of Interest forms for the current term of office

05/0644                TO APPOINT VICE CHAIR OF THE COUNCIL

Cllr. Howard proposed Cllr de Wiggondene-Sheppard as Vice-Chair for the ensuing year.  This was seconded by Cllr Devlin and          

                                                                                                                RESOLVED

05/0645                TO APPOINT PORTFOLIO HOLDERS TO:

1. 1. Aviation and Transport                                            Mark Wooller (Co-opted)            
   2. Footpaths/Bridleways                                             Cllr Howard
   3. National Trust/Community Matters                  Cllr Baldock        
   4. Planning                                                                        Cllrs De Wiggondene-Sheppard and Malley
   5. Highways                                                                      Cllr Devlin
   6. Lloyd Hall                                                                      Cllr Devlin

The above were unanimously                                                                                                                     AGREED

05/0646                TO RATIFY AND APPROVE:

1. Standing Orders

2. Financial Regulations
3. Scheme of Delegation
4. Disciplinary and Grievance Procedure
5. Risk Assessment Policy
6. Code of Conduct

The policies were proposed for approval en bloc by Cllr Howard and seconded by Cllr. Malley

                                                                                                                                                                                RESOLVED

It was NOTED that the Code of Conduct would be reviewed later in the year.

05/0647                TO APPOINT/CONFIRM INTERNAL AUDITOR

It was proposed by Cllr. De Wiggondene-Sheppard and seconded by Cllr. Howard that April Skies be reappointed as Internal Auditors for the ensuing financial year.                                                  RESOLVED                                                          

05/0648                TO APPROVE ASSET REGISTER

The Asset Register was considered and                                                                                                   APPROVED

05/0649                TO APPROVE INSURANCE SCHEDULE

This had been circulated in advance and                                                                                                APPROVED

The meeting closed at 7.45pm

SIGNED…………………………………………..                                                                        DATE………………………………..

CHAIR